President - Duties
• Serve as chairman of the Executive Committee.
• Exhibit good leadership qualities and serve as a role model to the members of the club.
• Preside effectively at all club meetings.
• Use basic parliamentary procedure as a tool to conduct effective, orderly meetings. (Refer to the Parliamentarian officer duties for a
brief parliamentary procedure guide).
• With assistance from the 4-H club manager, arrange for a meeting time and place.
• Arrive at least 30 minutes early to set up for each meeting.
• Work with the club manager and officers to develop an agenda for each meeting.
• Communicate with officers, members and leaders about assignments and duties for meetings.
• Contact each person who has a part during the meeting. Remind and encourage everyone to be prepared.
• Appoint committees as needed.
• Work with the First Vice President and Program Committee to develop a yearly plan of club meetings and programs.
• Coordinate the activities of officers, leaders and committees to ensure maximum member involvement in all club activities.
• Serve as one of the club delegates to the county 4-H Council and attend all of its meetings. (Refer to the Council Delegate officer duties
for more information.)
• Serve on committees when necessary.
Vice President - Duties
• Assist the President.
• Preside at meetings in the absence of the President.
• Take over a President if the current one resigns or leaves the club.
• Serve as chairman of the Program Committee, which consists of you, other club members and an adult advisor.
• Arrive at least 30 minutes early to help set up for each meeting and program.
Secretary - Duties
• Keep an accurate, current roll of all club members.
• Serve on the Membership Committee so you know when new members join and can keep the roll up-to-date.
• Call the roll and check attendance at each meeting.
• Keep complete and accurate minutes of all meetings.
• At each meeting, read minutes of the previous meeting.
• Handle club correspondence. This includes reading letters to share information with club members and writing letters for the club.
• Contact members who have missed three consecutive meetings in a row and extend a special invitation for them to attend the next
meeting.
• Arrive at least 30 minutes early to help set up for each meeting.
Treasury - Duties
• Keep accurate, up-to-date records of all club funds. This includes receipts and expenditures, and the balance on hand.
• Pay bills as approved by the club.
• Report the club’s financial condition at each meeting or as requested by the President.
• Arrive 30 minutes early to help set up for each meeting.
• You may serve as Finance Committee Chair, working closely with committee members and the adult advisor to develop and present a
budget to club members for approval.
Reporter - Duties
• Submit interesting reports and pictures of club activities, members and leaders to local newspapers, and radio and television stations (if needed).
• Visit local newspapers, and radio and television stations to learn about their requirements for submitting news.
• Become familiar with the "how to’s" of news writing. You do not have to be an expert, but some helpful hints are included below.
• Report club news to the county Extension office for the county 4-H newsletter or for the county 4-H website.
• Work with the Secretary to complete the 4-H Club Meeting Report form. Submit it to the clubs leaders.
• Arrive 30 minutes early to help set up for each meeting.
Historian - Duties
• Scrapbook and Pictures
Health and Safety Officer - Duties
• Help the President and other officers plan your 4-H club’s annual activities calendar.
• Serve as chairman of the Health/ Safety Committee.
• Help plan the 4-H club meeting programs for the year, suggesting health-related topics.
• Provide some type of health/safety information at club meetings.
• Provide a news release to the club reporter on a safety or health tip.
• Provide the club manager with any requested information.
• Arrive at least 30 minutes early to help set up for each meeting
Pledge Leaders - Duties
• Serve as chairman of the Executive Committee.
• Exhibit good leadership qualities and serve as a role model to the members of the club.
• Preside effectively at all club meetings.
• Use basic parliamentary procedure as a tool to conduct effective, orderly meetings. (Refer to the Parliamentarian officer duties for a
brief parliamentary procedure guide).
• With assistance from the 4-H club manager, arrange for a meeting time and place.
• Arrive at least 30 minutes early to set up for each meeting.
• Work with the club manager and officers to develop an agenda for each meeting.
• Communicate with officers, members and leaders about assignments and duties for meetings.
• Contact each person who has a part during the meeting. Remind and encourage everyone to be prepared.
• Appoint committees as needed.
• Work with the First Vice President and Program Committee to develop a yearly plan of club meetings and programs.
• Coordinate the activities of officers, leaders and committees to ensure maximum member involvement in all club activities.
• Serve as one of the club delegates to the county 4-H Council and attend all of its meetings. (Refer to the Council Delegate officer duties
for more information.)
• Serve on committees when necessary.
Vice President - Duties
• Assist the President.
• Preside at meetings in the absence of the President.
• Take over a President if the current one resigns or leaves the club.
• Serve as chairman of the Program Committee, which consists of you, other club members and an adult advisor.
• Arrive at least 30 minutes early to help set up for each meeting and program.
Secretary - Duties
• Keep an accurate, current roll of all club members.
• Serve on the Membership Committee so you know when new members join and can keep the roll up-to-date.
• Call the roll and check attendance at each meeting.
• Keep complete and accurate minutes of all meetings.
• At each meeting, read minutes of the previous meeting.
• Handle club correspondence. This includes reading letters to share information with club members and writing letters for the club.
• Contact members who have missed three consecutive meetings in a row and extend a special invitation for them to attend the next
meeting.
• Arrive at least 30 minutes early to help set up for each meeting.
Treasury - Duties
• Keep accurate, up-to-date records of all club funds. This includes receipts and expenditures, and the balance on hand.
• Pay bills as approved by the club.
• Report the club’s financial condition at each meeting or as requested by the President.
• Arrive 30 minutes early to help set up for each meeting.
• You may serve as Finance Committee Chair, working closely with committee members and the adult advisor to develop and present a
budget to club members for approval.
Reporter - Duties
• Submit interesting reports and pictures of club activities, members and leaders to local newspapers, and radio and television stations (if needed).
• Visit local newspapers, and radio and television stations to learn about their requirements for submitting news.
• Become familiar with the "how to’s" of news writing. You do not have to be an expert, but some helpful hints are included below.
• Report club news to the county Extension office for the county 4-H newsletter or for the county 4-H website.
• Work with the Secretary to complete the 4-H Club Meeting Report form. Submit it to the clubs leaders.
• Arrive 30 minutes early to help set up for each meeting.
Historian - Duties
• Scrapbook and Pictures
Health and Safety Officer - Duties
• Help the President and other officers plan your 4-H club’s annual activities calendar.
• Serve as chairman of the Health/ Safety Committee.
• Help plan the 4-H club meeting programs for the year, suggesting health-related topics.
• Provide some type of health/safety information at club meetings.
• Provide a news release to the club reporter on a safety or health tip.
• Provide the club manager with any requested information.
• Arrive at least 30 minutes early to help set up for each meeting
Pledge Leaders - Duties